Numbers
Budget model (CSV-friendly)
Same logic as the Movie Marathon Budget Model spreadsheet: edit assumptions and costs, see break-even and crowdfunding goal update live. Import/export CSV pairs to sync with Excel or Google Sheets.
Mix check (must equal 100%): 100%
Venue & program
Ticket pricing
Attendance
Distributor terms
Crowdfunding
Other
Yellow-style cells: overwrite Low / Likely / High with real quotes. Film licenses row is calculated from Assumptions.
| Line item | Low | Likely | High | Notes |
|---|---|---|---|---|
| Venue four-wall rental (incl. staffing) | Independents lowest; weekday mornings cheapest | |||
| Projectionist / booth tech (if billed separately) | Some venues bundle this into the rate | |||
| Film licenses — minimum guarantees | — | — | — | Auto: films × MG per title (Assumptions) |
| DCP drive handling + round-trip shipping | Combined multi-title drives cut this sharply | |||
| Event liability insurance (1 day) | Usually a venue requirement | |||
| Ticketing platform fees | Or route sales through the venue box office | |||
| Marketing — print, digital, poster art | Poster art doubles as a crowdfunding reward | |||
| Guest / host travel and fee (optional) | Film historian or author moderating between films | |||
| Concessions / F&B minimum (chain venues) | Can be a four-figure line at chain theaters | |||
| Volunteer meals, signage, supplies | Do not skip — this is a 14-hour crew day |
Goal = fixed-cost gap + 15% buffer, grossed up for platform and processing fees, rounded to the nearest $50.
Compare platforms on the Crowdfunding page. Reward tiers from the workbook: $5 program credit / $18 block / $40 all-day / $65+poster / $120 VIP bundle / $300 presented-by / $750–1,500 sponsor.
| Scenario | Fill | Tickets | Box office | To distributors | All-in cost | BO + sponsors | Surplus / (gap) |
|---|
Cost-case sensitivity (expected fill)
| Cost case | All-in cost | BO + sponsorship | Surplus / (gap) | Crowdfunding needed |
|---|