9. Twelve-week timeline
. Twelve-week timeline
| Week | Action |
|---|---|
| 1–2 | Pick one program. Call 3 venues about four-walling. Get day rates and tech specs. |
| 2–3 | Email licensors: availability, terms, DCP existence. Rialto Pictures first for Hammer (US). |
| 3–4 | Compare venue quotes. Place a written provisional date hold. Build the real budget. |
| 4–5 | Lock license terms in writing. Confirm total film cost. Secure insurance quote. |
| 5–6 | Approach sponsors and a co-presenting film society or art house. Commission poster art. |
| 6–7 | Build the campaign page. Line up 30% in soft commitments. |
| 7 | Launch a 30-day campaign. Announce the date and venue — titles only if cleared. |
| 8–10 | Campaign push: local press, genre podcasts, social, physical posters. Mid-campaign stretch goal. |
| 10–11 | Funds clear. Countersign contracts, pay MGs, confirm the shipping address. |
| 11 | Send the KDM request with projector certificates. Confirm drive shipment. |
| 12 (−3 days) | Drive received and ingested. Full technical check of every title. |
| Event day | Doors 45 min early. Volunteer crew briefed. Run of show printed. |
| +1 week | Box office report to every licensor. Return drives. Thank-you and survey to attendees. Announce the next one. |